Elance Help / Billing and Payment

Hourly Invoicing: Submitting Timesheets

admin Aug 20, 2009

 

To get paid for an hourly job, you will need to submit your weekly timesheet with your hours worked.  Your timesheet also serves as the weekly status report for hourly jobs.

To send a timesheet to your client for an hourly job, log in to your account and follow the steps below:

  1. Click the 'Get Paid' tab on the navigation bar at the top of the page.
  2. Next, click on the 'Send Invoice' link on the second row of the navigation bar.
  3. Select the job you want to send an invoice for and click the 'Next' button.
  4. Click the "Create Timesheet" link on the top of the Job Billing page.
  5. On the timesheet page, fill in the necessary fields and then click submit.

By submitting a Timesheet, the system automatically generates a draft invoice that is sent directly to the client along with the Timesheet. The draft invoice will automatically convert to a formal invoice once the client approves the Timesheet. There is no need to send another invoice.  

Note: Once a timesheet has been submitted for the current week, the service provider will be unable to use the Tracker to log their hours until the following week for this job.

 

Adding hours to a submitted timesheet:

If you client has not paid your timesheet yet, you will have the ability to adjust your submitted hours. 

  1. Click the "Get Paid" tab on the navigation bar at the top of the page.
  2. Next, click on the 'Send Invoice' link on the second row of the navigation bar.
  3. Select the job you want to send an invoice for and click the 'Next' button.
  4. Click the 'View Timesheet' link on the top of the Job Billing page.
  5. On the timesheet page, click the “adjust hours” button.
  6. Add your additional hours and a comment for your client and click submit. 
Note: The additional hours will be added to the total billed hours on the timesheet.  The additional hours will not be added to the log.   

 

If your client has already paid your timesheet invoice and you need to submit additional hours, we recommend that you use the Elance invoicing system to create and send a 'miscellaneous invoice' to your client for the amount due. 

To send a miscellaneous invoice to your client for a non-Escrow job, log in to your account and follow the steps below:

  1. Click the 'Get Paid' tab on the navigation bar at the top of the page.
  2. Next, click on the 'Send Invoice' link on the second row of the navigation bar.
  3. Select the job you want to send an invoice for and click the 'Next' button.
  4. Click the 'Create Misc Invoice' link on the top of the Job Billing page.
  5. On the 'Enter Invoice Details' page, fill in necessary fields, including 'Item' and 'Amount'.
  6. On the 'Preview Invoice' page, review the details for accuracy, and then select the 'Send Invoice' button.
  7. Enter your password and select the 'Send Invoice' button.

 The client will receive the invoice and can make payment directly to your Elance account using the Elance payment system.

 

 

 

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